Access Control

I have about 600-700 PPT slides for various courses I give, studes have access to all slides and can D/L them, it works great and the students love it. The problem is the students are getting too much info., up front and use the info. on the slides as the only source and reduces their participation in class. One answer to this problem is two sets of P.P.one set of slides for me the instructor which is what is there now and a duplicate set with limited info. You can then only D/L the slides with the limited info and you take them to class and make the required notes to get all the info. you need for that subject.
What I would like to do is stay with stay with one set of P.P. slides (complete, as they are now) but have some way to hide a lot of the info on each slide unless you have password control to see the complete slide. For example: if I have an administration password I can see all the text on each slide, if I am a student I can only view, print or D/L the info. on each slide the instructor wants me to see. This would save a lot of work in that a second set of slides would not be required. I am aware that slides can be hidden, what I need is for parts of slides to be hidden...........
Sure hope their is an answer to this out there

This could be done via VBA using an add-in that you have, but they don't.

It really is not a beginner project, but if you are comfortable with
programming, I could help walk you thru it. There is always the danger that
one of the students could "crack" your secret and distribute reverse
engineered add-ins.

What version of PowerPoint do you use?


--
Bill Dilworth, Microsoft PPT MVP
===============
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"PowerPoint Novice" <PowerPoint Novice@discussions.microsoft.com> wrote in
message news:894EF407-BF15-439B-B9D3-00BF5881E25C@microsoft.com...
> I have about 600-700 PPT slides for various courses I give, studes have
access to all slides and can D/L them, it works great and the students love
it. The problem is the students are getting too much info., up front and use
the info. on the slides as the only source and reduces their participation
in class. One answer to this problem is two sets of P.P.one set of slides
for me the instructor which is what is there now and a duplicate set with
limited info. You can then only D/L the slides with the limited info and you
take them to class and make the required notes to get all the info. you need
for that subject.
> What I would like to do is stay with stay with one set of P.P. slides
(complete, as they are now) but have some way to hide a lot of the info on
each slide unless you have password control to see the complete slide. For
example: if I have an administration password I can see all the text on each
slide, if I am a student I can only view, print or D/L the info. on each
slide the instructor wants me to see. This would save a lot of work in that
a second set of slides would not be required. I am aware that slides can be
hidden, what I need is for parts of slides to be hidden...........
> Sure hope their is an answer to this out there

Thank you for ur quick response. I an not a Programmer but have access to one. I would like to follow up with your suggestion. I have justed moved to PowerPoint 2003.

"PowerPoint Novice" wrote:

> I have about 600-700 PPT slides for various courses I give, studes have access to all slides and can D/L them, it works great and the students love it. The problem is the students are getting too much info., up front and use the info. on the slides as the only source and reduces their participation in class. One answer to this problem is two sets of P.P.one set of slides for me the instructor which is what is there now and a duplicate set with limited info. You can then only D/L the slides with the limited info and you take them to class and make the required notes to get all the info. you need for that subject.
> What I would like to do is stay with stay with one set of P.P. slides (complete, as they are now) but have some way to hide a lot of the info on each slide unless you have password control to see the complete slide. For example: if I have an administration password I can see all the text on each slide, if I am a student I can only view, print or D/L the info. on each slide the instructor wants me to see. This would save a lot of work in that a second set of slides would not be required. I am aware that slides can be hidden, what I need is for parts of slides to be hidden...........
> Sure hope their is an answer to this out there

One method would be to use a picture as a background, but instead of placing
it on the master, keep the picture on the slide. If you do not use pictures
in your presentation, then you can just insert a black or white square.
Move some of the stuff behind the square.

Have your VBA programmer write you a little macro that identifies the
pictures and during your presentations moves them to the back (changes the
ZOrder) and replaces them between the correct layers when you are done.

Another method would be to use masking rectangles with "background fills".
These boxes can be inserted over single words or whole sentences and made to
look exactly like the background. The appearance is the words aren't there.

Again have your programmer code for them to be transparent during your show
(via an add-in on your computer) and change back to background when you
close the presentation.

In all cases, now that you have a version of PowerPoint that allows for
password protection, I would recommend using it. It may prevent some of
your students with versions prior to 2002 from seeing the presentation, but
will keep the hidden stuff from sight.

Have your programmer contact me if he gets into difficulties.


--
Bill Dilworth, Microsoft PPT MVP
===============
Please spend a few minutes checking vestprog2@
out www.pptfaq.com This link will yahoo.
answer most of our questions, before com
you think to ask them.

Change org to com to defuse anti-spam,
ant-virus, anti-nuisance misdirection.
..
..

"PowerPoint Novice" <PowerPointNovice@discussions.microsoft.com> wrote in
message newsD48F103-2EBF-416A-8EED-A9F1612E27C0@microsoft.com...
> Thank you for ur quick response. I an not a Programmer but have access to
one. I would like to follow up with your suggestion. I have justed moved to
PowerPoint 2003.
>
> "PowerPoint Novice" wrote:
>
> > I have about 600-700 PPT slides for various courses I give, studes have
access to all slides and can D/L them, it works great and the students love
it. The problem is the students are getting too much info., up front and use
the info. on the slides as the only source and reduces their participation
in class. One answer to this problem is two sets of P.P.one set of slides
for me the instructor which is what is there now and a duplicate set with
limited info. You can then only D/L the slides with the limited info and you
take them to class and make the required notes to get all the info. you need
for that subject.
> > What I would like to do is stay with stay with one set of P.P. slides
(complete, as they are now) but have some way to hide a lot of the info on
each slide unless you have password control to see the complete slide. For
example: if I have an administration password I can see all the text on each
slide, if I am a student I can only view, print or D/L the info. on each
slide the instructor wants me to see. This would save a lot of work in that
a second set of slides would not be required. I am aware that slides can be
hidden, what I need is for parts of slides to be hidden...........
> > Sure hope their is an answer to this out there

Thanks so much for the info. Sounds like a plan. I will try this out over the next couple of weeks, sure appreciate your response.

"Bill Dilworth" wrote:

> One method would be to use a picture as a background, but instead of placing
> it on the master, keep the picture on the slide. If you do not use pictures
> in your presentation, then you can just insert a black or white square.
> Move some of the stuff behind the square.
>
> Have your VBA programmer write you a little macro that identifies the
> pictures and during your presentations moves them to the back (changes the
> ZOrder) and replaces them between the correct layers when you are done.
>
> Another method would be to use masking rectangles with "background fills".
> These boxes can be inserted over single words or whole sentences and made to
> look exactly like the background. The appearance is the words aren't there.
>
> Again have your programmer code for them to be transparent during your show
> (via an add-in on your computer) and change back to background when you
> close the presentation.
>
> In all cases, now that you have a version of PowerPoint that allows for
> password protectio wou would recommend using it. It may prevent some of
> your students with versions prior to 2002 from seeing the presentation, but
> will keep the hidden stuff from sight.
>
> Have your programmer contact me if he gets into difficulties.
>
>
> --
> Bill Dilworth, Microsoft PPT MVP
> ===============
> Please spend a few minutes checking vestprog2@
> out www.pptfaq.com This link will yahoo.
> answer most of our questions, before com
> you think to ask them.
>
> Change org to com to defuse anti-spam,
> ant-virus, anti-nuisance misdirection.
> ..
> ..
>
> "PowerPoint Novice" <PowerPointNovice@discussions.microsoft.com> wrote in
> message newsD48F103-2EBF-416A-8EED-A9F1612E27C0@microsoft.com...
> > Thank you for ur quick response. I an not a Programmer but have access to
> one. I would like to follow up with your suggestion. I have justed moved to
> PowerPoint 2003.
> >
> > "PowerPoint Novice" wrote:
> >
> > > I have about 600-700 PPT slides for various courses I give, studes have
> access to all slides and can D/L them, it works great and the students love
> it. The problem is the students are getting too much info., up front and use
> the info. on the slides as the only source and reduces their participation
> in class. One answer to this problem is two sets of P.P.one set of slides
> for me the instructor which is what is there now and a duplicate set with
> limited info. You can then only D/L the slides with the limited info and you
> take them to class and make the required notes to get all the info. you need
> for that subject.
> > > What I would like to do is stay with stay with one set of P.P. slides
> (complete, as they are now) but have some way to hide a lot of the info on
> each slide unless you have password control to see the complete slide. For
> example: if I have an administration password I can see all the text on each
> slide, if I am a student I can only view, print or D/L the info. on each
> slide the instructor wants me to see. This would save a lot of work in that
> a second set of slides would not be required. I am aware that slides can be
> hidden, what I need is for parts of slides to be hidden...........
> > > Sure hope their is an answer to this out there
>
>
>

While I often recommend a VBA solution, I'm going to shock some people
here and off a very fast simpler way to do this without VBA. I'd think
you'd be done before you even finished up the first meeting with the
programmer.

Create a copy of your presentation, and simply edit out the
information that is detailed.

Brian Reilly, PowerPoint MVP

> Create a copy of your presentation, and simply edit out the
> information that is detailed.
>
> Brian Reilly, PowerPoint MVP

Even when we think different, we think alike. That's essentially what I
suggested, only I want to automate the editing with VBA. That way you pick the
stuff you want to hide from the students once and never have to edit it out
again when you change the master pressie and need to re-create the student
version.


--
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
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